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Government Official Letter Sample #1
A letter to the Chairman of the Delhi Transport Corporation regarding inadequate and unsatisfactory bus service in your city.
| 30/12, Shakti Nagar, Delhi-110 007. Date…. To The Chairman, Delhi Transport Corporation, New Delhi. Respected Sir, I beg to draw your kind attention to Delhi’s inadequate and unsatisfactory bus service. It cannot be denied that the D.T.C. bus is the cheapest mode of travel in Delhi. But the service is very irregular and unreliable. Every day an average bus-goer fails to reach his destination in time. He curses the D.T.C. daily. So waiting for a bus in a queue at the bus stand has become very common in the capital city. Moreover, traveling by a D.T.C. bus is risky and difficult during peak hours. Passengers have to jump into or get down a running bus. The drivers and conductors have become very careless and irresponsible. They are neglectful of their duty too. Sometimes several buses ply on the same route while there is no bus for hours at the other time. Therefore, I request you to take proper steps to improve the city’s bus service. Checking staff should be on their duty regularly. The rude, corrupt, and dishonest officials should be punished. The bus fleet should be adequate to meet the needs of the public. Thanking you. Yours faithfully, Karan Singh |
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Government Official Letter Sample #2
A letter to the Municipal Commissioner, Municipal Corporation of Delhi drawing his attention to the sanitary condition of your locality and complaint of low water and break down of electricity etc.
| 2797-Gali Rajputan, Sabzi Mandi, Delhi. 24 July 20……. To, The Commissioner, Municipal Corporation of Delhi, Delhi. Respected Sir, l am a resident of Rajouri Garden. I want to draw your kind attention to the deplorable condition of this neglected locality. It is a tiny hell on earth. It is an ugly blot on the fair name of the city and a reflection on its administration. It is full of pits where water collects and breeds mosquitoes. The sweepers do not sweep the streets. As a result, heaps of refuge lie everywhere. The whole locality is infested with flies. Besides, the water pressure is very low. It takes fifteen minutes for a pale of water to come to its brim. The tap water is available only for two hours in the morning and two hours in the evening. Complaints to the local officials have not been heeded. There are frequent power failures also. The electricity plays hide and seek with the inhabitants. One feels irritated and curses the officials when is seeing a picture on T.V., and the electricity breaks down. I, therefore, request you to take proper action and remove our grievances soon. I am thanking you in anticipation. Yours faithfully, Shyam |
| Also Read: Applications To Government Officials |
Government Official Letter Sample #3
A letter to the Manager, Indian Dairy Farm Corporation, New Delhi requesting him to open a milk booth in your locality
| 4|43 Roop Nagar, Delhi. 24 July 20……. To. The Manager, Indian Dairy Farm Corporation, New Delhi. Respected Sir, I, on behalf of the residents of our locality, request you to open a milk booth at your Dairy Farm in our locality. The Corpɔration Officials have removed all the private dairy owners from the locality. They have gone to some far-off place in the city. They have taken their buffaloes with them. Some vendors come to sell milk that is not pure. They sell the milk at a high rate also. The milk booths of the Delhi Milk Scheme do not serve all the people as all the residents do not have the tokens. It is not issuing new tokens. Under these circumstances, a new milk booth for your Dairy Farm must be opened in this locality as soon as possible. I am hoping for an early reply on the matter. Thanking you, Yours faithfully, Atma Ram |
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Government Official Letter Sample #4
A letter to the Civil Supply Officer inviting his attention to the non-availability of items of daily consumption at ration shops.
| Bhaisali, Meerut. Meerut (U.P.) 24 July 20……. To. The Civil Supplies Officer, Respected Sir, I beg to invite your kind attention to the non-availability of daily consumption items at the ration shops in Meerut. It has added greatly to the hardships of the people of this town. They must purchase the food articles on the black- market at very high prices. The poor people, as well as the Middle- class people, have been hit hard. They cannot afford to buy them on the black market. They are leading miserable life. They can hardly have two share meals a day. Essential commodities like vegetable ghee, kerosene oil, and coal have disappeared from the market. The hoarders and stockists are dictating terms. I, therefore, approach you to look into the matter personally and arrange for the regular supply of articles of daily use at ration shops. I am sure you will help the people of this town and punish the shopkeepers if they are found guilty of creating artificial scenes of scarcity. Yours faithfully, Ram Lal |
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Government Official Letter Sample #5
Write a letter to the Director of Food and Civil Supplies, and Controller complaining about the low-quality wheat supplied at the ration shops.
| B-154, Ashok Vihar, Delhi-52 Dated… , To, The Chief Rationing Controller, Directorate of Food and Civil Supplies, Civil Lines, Delhi-110 007. Respected Sir, I am sorry to bring to your kind notice that the wheat supplied at the Ration Depot No. 841, near D.E.S.U. The office, Ashok Vihar, is of inferior quality. It is not indigenous. The owner is distributing this wheat with low-quality wheat. I trust that the shopkeeper mixes some other wheat after bringing it from the stores. He also sells cereals of inferior quality. I made a complaint to the Inspector on his visit, but he seemed to have taken no notice of my complaint. I am sure you will personally look into the matter. I request you for early action on the matter. Thanking you. Yours faithfully. Roshan Lal |
Government Official Letter Sample #6
A letter to the Director, All India Radio, New Delhi, suggesting improvement in the School Radio Programme.
| B-143, Rana Partap Bagh, Delhi-110 007. To, 24 July 20……. The Director, All India Radio, New Delhi. Respected Sir, The All India Radio has rendered a very useful service to the student community through the School Programme. On the whole, the school broadcasts are very good. But certain improvements can make them better. I may kindly be permitted to suggest the following improvements: Reviews about recent books meant for children should also be broadcast. This will encourage young poets and writers. Therefore, I suggest that programs for school students should be broadcast even during holidays and vacations. The students will, thus, remain in touch with their studies. I hope that these suggestions will be found useful. Thanking you. Yours faithfully, Kamal |
Government Official Letter Sample #7
A letter to sport dealer about the defective material supplied by him
| Ramjas Hr. Sec. School No. 3 Kucha Natwan, Delhi. 24 July 20……. To Messrs U Oberoi Sports Ltd., Connaught Place, New Delhi. Respected Sir As secretary for games and sports, I want to invite your attention to our order placed with your firm on December 11, 1979. Some of the articles supplied by you to our school were found defective. We had clearly mentioned in our order that you should supply the material according to the specimens kept by us at the time of selection. But unfortunately, most of the articles supplied by you are not of the quality approved by us. The cricket bats are not made of English Willow. They are parchment. We never ordered these. The football covers are not of the shape same as required. Your firm has been supplying quality goods to us during the previous years and we had no complaint whatsoever. I hope you will replace these articles without any delay. Thanking you. Yours faithfully, Panna Lal |
Government Official Letter Sample #8
A letter to the Manager, Delhi Cloth Mills, Delhi asking him, if the students can visit the mills on any Saturday afternoon.
| Govt. Higher Sec, School. Jama Masjid, Delhi. 24 July 20……. To. The Manager, The Delhi Cloth Mills, Delhi. Repected Sir, The students of our school are very eager to see the working of your mills. They want to have first-hand knowledge of the manufacture of cloth. Our science students are interested in looking at the machinery that manufactures cloth. In contrast, the civics students want to study the working conditions of the labourers. As Secretary for excursions, I request you to allow us to visit the mills on any Saturday afternoon. Our Principal told me the other day that you had been a student of this school for five years. I was very glad to know this. Now, I feel that we are members of the same family. I hope you will readily grant permission to your brethren to see the mills. We have 45 students in Class X. All of them will visit the mills. I assure you that all of them will behave in an orderly manner. Kindly arrange for a guide who may explain the working of the various machines. Kindly let us know the time and the date when you will allow us to visit your mills. I shall be eagerly waiting for an early reply. Thanking you. Yours faithfully, RAMESH |
Government Official Letter Sample #9
A letter to the captain of a team for a friendly match.
| Ramjas Hr. Sec. School No. 4, Chitra Gupta Road, New Delhi. 24 July 20……. To The Captain, Hockey Team, Butler Hr. Sec. School, New Delhi. Respected Sir, I request you kindly arrange to play a friendly match with us on our school grounds on February 22, 2022, at 4 p.m. Please let me know if this arrangement will suit you. Sh. G.M. Bhatia kindly consented to act as one of the referees. I hope you will arrange for the second referee. Kindly inform me if you accept our request. Thanking you. Yours truly, RAMESH |
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Government Official Letter Sample #10
A letter to the General Manager, Telecommunications, Eastern Court, New Delhi, requesting him to restore your telephone connection.
| 435-Lucknow Road, Delhi. 24 July 20……. To, The General Manager, Tele-Communications, Eastern Court, New Delhi. Respected Sir, I request you to restore my telephone connection, No…… which was cut off last month through some misunderstanding. I have now personally explained the position to the bill clerk concerned. My explanation has convinced him, and he has issued me a clearance chit. Herewith, I am sending this chit in the original. I hope you will kindly look into the matter and take the necessary steps to do the needful. Thanking you. Yours faithfully, Subhash |
Government Official Letter Sample #11
A letter to the S.H.O (Station House Officer). reporting a case of theft.
| 4/24, Roop Nagar, Roop Nagar, Delhi. Delhi-110007. 24 July 20……. To The Station House Officer, Respected Sir, I beg to report a case of theft in our house. We had locked up all the house doors before going to bed. In the morning, when We woke up, we found that all the locks had been broken. Some thieves broke out of our house. Our clothes and other articles were lying scattered here and there in the rooms. All our gold ornaments, weighing about 150 grams had been taken away. The thieves had taken away rs 500, which I had kept in my suitcase. I reported to the nearest police post and requested the charge to accompany me to have this theft first-hand knowledge of the whole situation. But he did not come with me. Despite my best requests, I could not persuade him to come to my house. I think his visit to the place of theft might have helped him investigate the matter. I think that the nomads who have pitched their tents in the nearby fields have committed the theft. Some days back, there was a similar case of theft in our locality. Unfortunately, no action was taken in the matter. I hope you will kindly look into the matter, institute a thorough inquiry, and get the culprits rounded up. Yours faithfully, Kanwal Nain |
Government Official Letter Sample #12
A letter to the Inspector, Police Station Kotwali, Delhi, reporting that your brother has not returned home from school. Give particulars of your brother, his dress etc. and request that the Missing Persons” Squad should take immediate action.
| B/154 Ashok Vihar-l. Delhi-11 0052,. 24 July 20……. To, The Inspector of Police, City Police Kotwali, Delhi. Respected Sir, I beg to report that my younger brother has not returned home from school today. He is a student of class VI of Government Higher School of this locality. His school closes at 6.35 p.m. It becomes dark when his school is over. Today he came out of his school with his class fellows. Later each took his way. But he has not so far reached home. It appears some bad character of the locality or some child-lifter has misled him. He is 11 years old. He has a fair complexion. His hair is curly and long. There is a small mole under his right eye. He was wearing the school dress. His shirt was white, and his pant was Khakhi. His coat was blue. He was wearing black shoes. He was carrying a bag of books with him. His coat was blue. The whole of the family is upset at his sudden disappearance. His mother is having fits learning this. I, therefore, request you to inform the Missing Persons’ Squad immediately and take immediate action in the matter to trace the boy. Thanking you. Yours faithfully. Prem Deep |
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Government Official Letter Sample #13
A letter for increment/ Promotion
| 4|24, Shakti Nagar, Chawri Bazar, Delhi. 24 July 20……. To The Manager, Consultant Corporation of Industries, Respected Sir, I beg to bring to your notice favourable and sympathetic consideration. I have been in your company’s service for the last three years, and I have performed my duties to your entire satisfaction during this period. I had been officiating as an Accountant in a leave vacancy and discharged my duties efficiently, diligently and satisfactorily during this period. I have not been given any increase in my pay so far despite additional work entrusted to me. It will be very kind of you to reward me with an increment and consider my case for promotion as an Accountant Thanking you. Yours faithfully, Mohammad Eqbal |
Government Official Letter Sample #14
A letter to the Suberindental of Polico drawing his attention to the deteriorating taw and order situation in your locality.
| Freeganj Mohalla, Delhi. 24 July 20……. To The Superintendent of Police, North District, Delhi. Respected Sir, I beg to draw your kind attention to the deteriorating law and order situation in our locality. Theft, pick-pocketing and cheating have become common things of life. Murder, robbery and kidnapping are on the increase. A large number of bad characters of Delhi haunt this place, thinking that the long arm of the law will not reach them. They are busy doing their activities at all hours of the day. They go about with knives in their hands, terrorising the people. They demand money from the shopkeepers and threaten them in lieu of it. There have been several cases of robbery in broad day and night. These bad characters also haunt girls’ schools and colleges. They tease them by passing filthy remarks. The people of the locality are very much afraid of them. They dare not to raise their little finger against them for fear of being stabbed or murdered. These rogues commit all sorts of crimes, knowing that the people dare not to report the matter to the police. I, therefore, request you to take prompt action in the matter and improve the deplorable law and order situation. I am sure you will rise to the occasion and come to the restless people of our locality. Thanking you. Yours faithfully, Ram Lal |
Government Official Letter Sample #15
Letter of resignation from the post.
| 10, Naivwala, Karol Bagh, New Delhi-5 24 July 20……. To The Manager, Consultant Corporation of Industries, Chawri Bazar, Delhi Respected Sir. I beg to submit that I have been appointed as a Manager in Brook-bond Tea Company in Delhi Branch and have been asked to resume my duties there within a period of one month. I, therefore, tender my resignation from my present post. Working in your company was a pleasure, and I am very sorry to leave it. I shall always remain indebted to you for the encouragement and experience I received in your company. I, therefore, request you to accept my resignation from the post. I am at present holding from the first o next month. Thanking you in advance. Yours faithfully, Jagmohan |
Government Official Letter Sample #16
A letter to the Postmaster, complaining against the Postman for irregular delivery of the post.
| 18, Bungalow Road, Delhi -110 007, 24 July 20……. To The Postmaster, G.P.O., Kash miri Gate, Delhi Respected Sir, I am very sorry to bring to your kind notice that my letter is not been properly delivered to my residence. The Postman throws them near the door in a careless manner. He does not take the trouble of putting them into the letter-box I have put up just near the entrance to my house. My name is written on this letterbox in bold letters. I have repeatedly requested him to put all my letters into this letterbox. Unfortunately, all my requests have fallen on deaf ears. Recently, I did not receive two very urgent letters. Consequently, I had to suffer a great loss. I am, therefore, obliged to complain against this careless Postman of the area. I am sure you will personally look into the matter and instruct him to put all my letters into my letter box. I hope you will take a prompt actíon in the matter. Thanking you. Yours faithfully, Madan Lal |
Government Official Letter Sample #17
A letter to the Director Television Centre, New Delhi, telling him about the TV programmes you (a) enjoy, (b) dislike, and (c) those you would like to be introduced.
| 30/12, Shakti Nagar, Delhi-1 10 007. 24 July 20……. To The Director, Television Centre, New Delhi. Respected Sir, I beg to bring to your kind notice my impression of TV programmes. TV is proving to be a very useful medium of education and entertainment. It entertains as well as teaches us. The subject matter becomes living and meaningful. I enjoy Hindi TV programmes ‘Ghar Pariwar, School TV Programme, ‘Krishi Darshan and Feature Film’. ‘Ghar Pariwar’ programme teaches us to make our home sweet and happy. In School, TV Lesson in English improves our manner of speaking. Lessons in science subjects are very useful because students can pick up things easily by seeing a practical demonstration on the screen. I would request that lessons in all the school subjects be telecast, so that TV may prove useful and more attractive. I hope you will understand and meet the needs of the common people in the right manner, and my comments and suggestions will also be given favourable consideration. Thanking you. Yours faithfully. Ram Dhan |
Government Official Letter Sample #18
A letter to the Transport Commissioner, Delhi reporting against a scooter-driver who has charged fare in excess of the fixed rate.
| R/909, New Rajendra Nagar, New Delhi. 24 July 20……. To The Transport Commissioner, Delhi. Respected Sir, Yesterday, I travelled by scooter rickshaw No. DIR 840 from the Raiłway Station to my residence at Rajendra Nagar. Before getting into the scooter, I noted the reading of the meter, which stood at 1947-5. I asked the scooter-driver also to note the reading. But he said to me. I will not mind if you do not pay me a single paise. I am not dishonest like other scooter drivers. I took him to be as good as his words and felt happy. After about 20 minutes, the scooter reached my house. I said to the scooter driver, Scooter-driver, “How. much should l pay ?”He said to me, “Pay me only two rupees.”. I looked at him with great surprise and said, “Just read the meter. It stands at 1953-4. It means I have travelled less than 6 kilometres. So, you cannot charge me more than one rupee and ten paise. My argument did not convince the scooter driver. His soft tongue now became very sharp. He said so many other insulting things. I thought it wise not to enter into a further argument with that rude fellow. I paid him the money in the presence of some neighbours. Thus, he insulted me as well as overcharged me. Now, I request you to look into the matter and take necessary action against this scoOter-driver. Thanking you. Yours faithfully, Om Parkash |